PPaperless Parts Wingman

Paperless Parts Wingman is a strong fit for machine shops and fabricators that handle heavy volumes of RFQ packages. The company says its AI quote setup cuts preparation time by 90%, and Wingman reads prints for more than 10,000 industry specifications, threads, materials and ITAR markings before an estimator touches the price. Wingman 2.0, released in May 2026, extracts 14 times more technical elements per drawing.

Wingman is part of the Paperless Parts quoting platform, which is sold by quote, and it prepares and checks quotes while estimators set the price. We rate it 8.2/10 on our scale. We have not used Wingman ourselves; this review is based on Paperless Parts’ published announcements and public user reviews.

Dated Press Release Claims From Paperless Parts

Paperless Parts publishes its AI claims through dated press releases. These are the figures we confirmed on the source pages.

The most useful number for a buyer is the manual baseline: 2 to 5 minutes per line item. Multiply that by your weekly line items and you have the time Wingman is trying to remove. The 90% claim comes from the vendor and one beta shop, so measure it on your own packages during a demo.

The 10 million pages a year and the security posture matter for a different reason. They suggest the extraction models have seen a lot of real drawings, and that the platform is built for defense suppliers who cannot send CUI drawings to just any AI tool. Paperless Parts also says its privacy-preserving AI architecture was presented in peer-reviewed research at the 2024 IEEE High Performance Extreme Computing Conference.

The AI Inside a Quoting Platform for Job Shops

Wingman is the AI inside Paperless Parts, a quoting and collaboration platform for job shops and contract manufacturers that work in CNC machining, sheet metal fabrication and other precision processes. It works on the supplier side: it helps a shop answer a customer’s request for quote, not buy parts.

Step 1: Intake

An estimator forwards the RFQ email. Paperless Parts starts a quote with all files attached, scans them for malware, and the AI reads the email and files to build line items and assign each print and model to its part. Parts can also be added in bulk from email text or CSV.

Step 2: Print Reading

• Metadata: part number, drawing number, revision, description and RFQ received date.
• Specifications: more than 10,000 ASTM, AMS, MIL-SPEC, NADCAP and OEM process and material specs.
• Features: threads, plus in Wingman 2.0 surface finish, bend lines, chamfers, weld symbols and dimension roles such as critical to quality.
• Process keywords: anodizing, welding, heat treating and other terms that signal outside operations.
• Controls: CUI, ITAR and export-controlled markings.
• Materials: pulled from prints or CAD metadata and matched to the shop’s material records.

Step 3: Rules and Actions

Requirements Review, launched in September 2025, is where Wingman starts to act. Shops write rules that link conditions to actions: no-quote, update the router or assign an estimator. Rules can stack, so a titanium part with a tight tolerance can trigger an added inspection step across every matching part in an assembly with one bulk action. The rules double as a tribal knowledge library for training junior estimators, and every requirement keeps an audit history.

The Questions It Helps Answer

Paperless Parts frames Wingman around the calls an estimator makes in the first minutes with a new package. Should the shop no-quote this part? Does it need a more experienced estimator? Should margin go up for complexity? Is an outside vendor needed for plating, heat treating or another process? Are material certifications required? Each extraction type maps to one of these decisions, which is why the company stresses specs, process keywords and markings rather than general summaries.

The Workspace Around It

The February 2024 release added a dedicated area for each quote that stores the RFQ emails, part files and vendor quotes together, plus a PDF viewer with a Part Setup tool that places data entry fields beside the print while the AI suggests values. Line items, assemblies and files can be dragged into place. Customers can also submit RFQs and place orders online through the shop’s portal, which reviewers mention as a benefit.

Estimators Still Set the Price

Pricing. Paperless Parts presents Wingman as surfacing the details that drive an estimator’s decisions, such as whether to no-quote, add margin for complexity, use an outside vendor or require material certifications. The estimator reviews the flags, sets the price and sends the quote.

What Is Public About How Wingman Is Sold

Paperless Parts does not publish a price list. This is what is public about how Wingman is sold.

Estimating Time at Stake for a Quoting Team

Without list prices, the clearest way to judge value is the estimating time at stake. These scenarios use the company’s own 2 to 5 minute baseline per line item; the shop sizes are our assumptions.

• A busy machine shop quoting 40 packages a week with 10 line items each: 400 line items at 2 to 5 minutes is about 13.3 to 33.3 hours of setup a week. If the 90% claim held, that would fall to about 1.3 to 3.3 hours.
• A small fabricator quoting 10 packages a week with 5 line items each: 50 line items is about 1.7 to 4.2 hours a week of setup, so the saving is real but smaller.
• An aerospace supplier with ITAR drawings: the value is as much in catching CUI markings, critical tolerances and spec callouts as in saved minutes. CEO Jason Ray has said underquoted jobs are the ones shops win most often, which hurts margins.

Compare those hours with the subscription quote you receive. Other costs include the time senior estimators spend writing rules, any ERP integration work and training.

Paperless Parts Wingman Compared With Didero, Tacto and Tulip AI Agents

Few AI agents on our site do supplier-side quoting, so the closest comparisons are manufacturing agents that handle adjacent paperwork and shop-floor work.

Didero and Tacto sit on the buyer side, automating purchasing from suppliers. A contract manufacturer could use one of them to buy material and Wingman to quote its own customers. Tulip works on the shop floor after the order is won. Wingman is the pick when the bottleneck is the estimating desk. See more in our AI agents for manufacturing guide.

Shops With a Quoting Backlog

• Shops with a quoting backlog: if RFQs wait days because estimators are busy with setup, the intake and extraction steps target that directly.
• Aerospace and defense suppliers: CUI and ITAR marking detection and a CMMC-compliant platform matter when drawings are controlled.
• Shops losing margin on underquoted jobs: Requirements Review rules catch tolerances, finishes and specs that a rushed estimator might miss.
• Teams training junior estimators: the tribal knowledge library turns senior know-how into rules that run on every quote.
• Sheet metal and weldment shops: Wingman 2.0 reads bend lines and weld symbols, which earlier versions did not list.

Manufacturers Wanting an ERP and Procurement Teams

• Manufacturers that want an ERP or MRP: reviewers note Paperless Parts is not designed as one.
• Procurement teams: Wingman quotes for suppliers; buyers need a tool such as Didero or Tacto.
• Shops that want fully automatic quoting: Wingman prepares and checks, and an estimator still prices and sends.
• Very small shops with few RFQs: the time saved may not justify a platform subscription.

Testing the 90 Percent and 14x Claims

• Vendor-reported savings: the 90% setup claim and the 14 times extraction gain come from Paperless Parts. Test them on a week of your real RFQs.
• Rules need owners: Requirements Review only knows what your estimators teach it. Budget senior time to write and maintain rules.
• Integrations: Capterra reviewers mention limited integration with some ERP systems and QuickBooks.
• File limits: one reviewer reports an upload limit of about 50 MB, which can block large STL files.
• Review dates: most Capterra reviews date from 2018 to 2020 and do not cover Wingman.
• Pricing clarity: confirm in writing whether Wingman 2.0 and Requirements Review are included or extra.
• Feature status: Requirements Review was in private beta in September 2025 with general availability slated for the following month, and GD&T symbol extraction was listed as coming soon in 2024. Check which features are live on your account before you plan around them.
• Print reading checks: AI extraction can miss or misread a callout on a poor scan. Keep a human check on critical-to-quality dimensions and any CUI marking decision.

Wingman 2.0 and Its Print Extraction Model

• May 6, 2026: Paperless Parts launched Wingman 2.0, with a print extraction model that finds 14 times more technical elements per drawing.
• September 8, 2025: the company unveiled Requirements Review at FABTECH, a rules engine powered by Wingman, with general availability slated for October 2025.

Shops Quoting From Prints Daily Get the Clearest Payoff

For job shops and contract manufacturers that quote from prints every day, Wingman is worth a demo. It scores 8.2/10 on our scale: strong on security for controlled drawings and on practical automation of RFQ intake and print reading, with room to grow in pricing transparency, integrations and how much it does without an estimator.

The best way to judge it is with your own numbers. Count the line items you set up each week, multiply by the 2 to 5 minute baseline, and ask Paperless Parts to run a sample of your hardest RFQs through Wingman 2.0 and Requirements Review during the demo.

The release history is also a fair signal. Paperless Parts shipped AI quote setup in February 2024, Wingman in September 2024, Requirements Review in September 2025 and Wingman 2.0 in May 2026, each adding a layer from intake to print reading to rules. Buyers should expect that pace to continue but judge the product on what works today, not on items labeled as coming soon.

Automatic Pricing, ITAR and Wingman’s Cost

Does Paperless Parts Wingman Price Quotes Automatically?

No. Wingman builds line items, reads prints and applies your rules, but the estimator reviews the flags and sets the price. Paperless Parts presents it as surfacing the details behind quoting decisions rather than making them.

How Much Does Paperless Parts Wingman Cost?

Paperless Parts does not publish prices, and Capterra lists the starting price as contact vendor. The AI quote setup workflow was included at no additional cost for all customers when it launched in February 2024. Ask whether newer features are included in your plan.

Can Wingman Handle ITAR and CUI Drawings?

Wingman detects CUI, ITAR and export-controlled markings on prints. Paperless Parts describes itself as a CMMC-compliant cloud provider with a FedRAMP Moderate equivalent security posture, which is aimed at shops handling Controlled Unclassified Information.

What Is New in Wingman 2.0?

Released in May 2026, Wingman 2.0 uses a new print extraction model that finds 14 times more technical elements per drawing. It adds surface finish, bend lines, chamfers, weld symbols and dimension roles, and suggests materials found on prints.

What Is Requirements Review in Paperless Parts?

Requirements Review is a rules engine powered by Wingman. Shops build rules that flag risky conditions and link them to actions such as no-quote, router updates or estimator assignment, with bulk resolution across assemblies and an audit history.